OwnSig·Human Resources
Signatures that update themselves when people change
Connected to Workday, BambooHR, or HiBob — titles, departments, phones, and photos stay correct through hires, promotions, and departures.
People ops · HRIS owners · workplace experience · talent teams
Thanks for the update — looping in the right folks on our side.
Priya Nair
Director, People Operations
Northline Collective
People Ops · Toronto · priya.nair@northline.example
Book a 25-minute intro
Pronouns: she/her · Book time with me from the link below.
Photo · Unsplash
0 tickets
for title or photo updates
Hours
not months, after a promotion
Auto
OOO from approved leave
People change every week. Signatures should keep up without a ticket.
Photo · Unsplash
The problem
What breaks when signatures are left to individuals
01
Promotions lag
Someone is promoted in the HRIS and their email says the old title for six months. Multiply by every re-org.
02
Onboarding friction
New starters improvise signatures from a wiki on day one — inconsistent at best, embarrassing at worst.
03
Leave chaos
People forget out-of-office, or set the wrong contact, and HR fields the fallout.
How it works
From policy to every mailbox
- 01
Connect the HRIS
Workday, BambooHR, or HiBob syncs names, titles, departments, phones, photos, managers, and leave.
- 02
Ship day-one signatures
SSO fills gaps at first login. New hires are on-brand before their first email.
- 03
Automate leave and offboarding
Approved time off activates away messages; SCIM removes leavers the day HR closes the record.
Capabilities
What OwnSig puts under control for hr
HRIS as the source of truth
Authoritative fields sync on a schedule. Precedence rules mean system data always wins over free text.
Day-one signatures
SSO attributes fill gaps at first login so new hires never invent a signature from a wiki.
Automated out-of-office
Approved leave activates the away message from approved templates with the right cover contact.
Offboarding built in
SCIM deprovisioning removes leavers from deployment the same day HR closes the record.
Trust & compliance
Employee data handled properly
Directory data is processed under a DPA with regional residency options, per-employee pinning for GDPR-country staff, and DSAR-ready export and deletion workflows.
Read the security & compliance detailHuman Resources — frequently asked
- Which HR systems does OwnSig integrate with?
- Workday, BambooHR, and HiBob sync names, titles, departments, phones, photos, managers, and booked time off. SAML/OIDC attributes fill gaps at login.
- What happens when someone is promoted?
- The next HRIS sync updates their title everywhere the signature is deployed — typically within hours, with no action from them or IT.
- Can out-of-office replies be automated from booked leave?
- Yes. Approved time off activates the away message automatically, using an approved template with manager or designated cover.
- Who controls what employees can edit?
- Admins. Per-feature controls decide whether individuals can edit anything, and approval workflow can gate allowed changes.
- How is employee personal data protected?
- Processed as your processor under a DPA, stored in your chosen region, encrypted at rest, with export/deletion workflows for data-subject requests.
OwnSig
On-brand, compliant signatures for your whole team by Friday.
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